Get Paid (or Send Money)
Google Pay Send (formerly Google Wallet) is built into Gmail. Click on the dollar symbol at the bottom of a message and you have the opportunity to send money. Or choose Request Money to tell someone to pay.
You and the recipient need a Google Pay Send account with the attached bank information The Google Pay Send setting for "Send Money with Gmail" must also be enabled. Max is $ 9,999 if you send or receive.
Quick Protection Sheet
Gmail is shocked with keyboard shortcuts for almost everything you can do. Check out the Minimalistic Gmail Cheat Sheet from Visual.ly for a perfect graphic presentation. Or turn Shift +? in Gmail to get a pop-up list. To switch things up, go to the gear icon ()> Settings> Keyboard Shortcuts and turn them on to personalize the keys used. You cannot customize if you use G Suite.
Use multiple Gmail accounts
If you're a super fan in Gmail and have multiple accounts, you don't need to log in and out all the time. On the desktop (with Chrome, Firefox, Edge) you can log in to multiple accounts at once. Each can occupy a tab and be logged in. Click on your avatar in the right right and select Add account . To switch between accounts, click on your avatar again and click on the desired account. no password required. The process is similar on the mobile.
Add other accounts to Gmail with Gmailify
Do you love the Gmail interface, but don't want to give up your Yahoo, ICloud or Outlook email address? No problem. Google allows you to add third-party email accounts to the Gmail mobile app, which provides Google features such as spam filtering and a logged-in inbox to those accounts.
You must have at least one Gmail account first for it to work. To set it on your mobile, click your avatar in the Gmail app and select Add another account . Select the type of account you want to add and enter your details. You can then access one inbox at a time, or view all your email in a uniform inbox on your phone or tablet. Return to the avatar and select Manage accounts on this device to disable or delete an account later.
On the desktop, select the implement icon ()> Settings> Accounts and Import> Check Mail from Other Accounts> Add an Email Account . Enter the email address you want to link in the pop-up window, click Next and select Link Account with Gmail (Gmailify).
Access Gmail via Yahoo Mail or Outlook.com
On the site, you can also get your Gmail messages on Yahoo. In the latest version of Yahoo Mail, click the Setup icon ()> More Settings> Mailboxes> Add Mailbox> Google . You can also add access to Outlook.com or AOL mail here as well.
Similarly, if you are an enthusiastic Outlook.com user, go to the Reduction icon ()> View All Outlook Settings> Mail> Synchronize Email . You can connect up to 20 email accounts, either Gmail or IMAP.
Check which apps have access to Gmail
According to reports last year, some app developers can look through your Gmail messages because they build new features. So you might want to check which apps have access to your accounts. Go to myaccount.google.com> Security. Under "Applications with account access", click manage third-party access to disconnect any apps you do not need.
Send from another email address
You can have many Gmail-based accounts or multiple addresses in the same account. You can set all these addresses in your primary Gmail and make it look like you're sending from a completely different account, either all the time or by message. Go to Settings> Accounts and Import> Send mail as. Add multiple email addresses. This is good if you send a lot of messages to an account, but want answers to go into another.
Moving Messages to Different Accounts
While you can sign in to multiple Gmail accounts at the same time on your desktop and mobile, only the built-in iOS Mail app allows you to move a message received in a Gmail account to one another Gmail account or any email using iMAP. This is very useful when you get business cards sent to your personal address, or vice versa. To move, open any inbox (or the combined inbox for all accounts). If you are in a message, tap the folder (); If you look at the list, press Edit select the box next to the message (s) you want to move and press Move . Click Accounts at the top to select the account where you want the message to go, then select the label / folder in that account to move it to. It's instant. Why no other email app supports this amazing option is beyond me.
Don't just mark spam, block users
With Gmail, you can completely block all individual senders who bugs you. On the desktop or mobile, select the ellipsis menu () next to the Reply button on a message and select Block "[Username]." All messages from that email address are sent directly to your spam folder.
How to "Undo Send" in Gmail
We all know the panic of beating "send" in an email too early. With Gmail, you can add a buffer to revoke an incorrectly sent message with "Undo Send."
With the launch of the new Gmail last year, Undo Send is now enabled by default and you can't disable it. But you can adjust how long you have to send an email. Go to the tool icon ( and select how long you want to undo a sent message (5, 10, 20 or 30 seconds). Then scroll down and save changes. When you send a message, you see an Undo link in a black box that swings to the bottom left of the screen of the desktop and the lower right of the mobile. )> Settings> General
If you click on the link before the time expires, your message will not go out. You get the chance to edit it before trying again, or delete it completely. You can also undo the reversal, so when you delete a message in progress, you can take it back and start over.
Drag messages or labels
Gmail does not "folders". Instead, it has "labels". They are functionally the same, albeit unpleasant for those used for the entire folder paradigm. It is easy to drag a message from the inbox to a label and thus file it, archived for future searches. But if this message in your inbox requires further attention, you can also drag the label from the left sidebar to the message . It remains in the inbox, but is ready for future filing.
Send + File
Mark a message before it is sent by clicking More option menu () at the bottom right of the compass window. You can then archive it directly when you send.
Go to Settings> General> Send and archive . Check out " Show the" Submit and Archive "button in response ." If an answer you are composing already has a label, you see a new button called Send + File (although it doesn't actually say "archive", it displays the Gmail archive icon, like a file box with a drop arrow on it.) Click on this button and the entire thread is archived to the distributed label / folder.
Most desktop programs that Outlook offers a preview – you click the message in a list and see it in another box in the window. In Gmail, enable this under Settings> Advanced> Preview Panel> Enable . Then scroll down and click Save Changes. Your browser window is updated, and when uploaded, you will see a scrolling menu with four rows () at the top right. Click the drop-down menu to choose how you want to preview your messages: under your email address ( horizontal sharing ) or on the right ( vertical split ). When there is no message selected, the panel provides a preview of how much space your messages use based on your assigned space.
Dots are an illusion
The most famous secret all the time about Gmail is that it ignores periods in your email address. So email@example.com is the same as firstname.lastname@example.org or even y.o.u.r.n. @ gmail.com. They all go to the same person. This feature may seem meaningless, but you can still see the pattern, so it's a good trick to sign up for newsletters or share your email address. For example, you can see who sold your name to spammers.
Add a plus to your address
Another oldest Gmail address trick: Gmail ignores everything after a plus sign (). So email@example.com goes to the same place as firstname.lastname@example.org. The difference is that this alias is incredibly useful for filtering messages, because Gmail filters see what's following the plus. If you sign up for each newsletter with your name + news @ gmail.com, you need to filter on messages sent to that address, rather than on each individual newsletter sender. (This does not always work because many services do not allow alerts with e-mails that have optional characters, of which the plus sign is one.)
Run Your Search
The quick way to do a power search in Gmail is to click the down arrow () in the search box, which creates the search dialog as seen above. But Gmail supports many search operators.
For example, type "in: junk" and "in: junk mail" to include those folders in a search (they usually run over). Or limit a search to just "in: inbox." Use "label:" followed by label / folder name to just search that folder.
Use a minus sign (hyphen) to search a thing and not another: "dinner video" would only find messages that say "dinner" but skip someone who mentions "movie". The other Boolean operator supported is "OR" (write it in all caps), but the full list has many more options.
Customizing Your Gmail Inbox Screen
This tip is more about turning off a feature than activating it. The tabbed interface was introduced by Google 2013 as a way to automatically add items to your Gmail inbox. The tabs each have a category: Primary (which is your typical inbox), Social, Promotions, Updates and Forum. Yes, it is a "category", not a "label". It's not the same thing.
If you feel you have no messages, it may be because Gmail is sticking them to the later categories and you haven't clicked the tabs. You can kill the tabs by clicking Settings ()> Configure Inbox . Hold the cursor over each option to see examples of messages that may end up in these tabs. Deselect all tabs you do not want to use. Note that the categories only affect messages in the inbox, not what is already archived.
This tab setting is the default inbox setting, but you can change it. Hold the word Inbox at the top left and an arrow appears. Click it to choose between Important First, Not Unread First, Star First or Priority Inbox. The first three options show the types of messages at the top of your inbox. Priority Inbox automatically filters incoming Gmail messages to place the most important messages up, followed by starred emails and then everything else below.
Answer in a can
Stop writing so much, especially the same message over and over again. Canned Responses is a must for repeated, redundant, repeated emails. Turn it on via Settings> Advanced> Inserted Answers (Templates)> Enable . Scroll down to Save Changes and your browser window will be reloaded. Create a new email and write a reply to a can. Click the ellipse () in the lower right corner of the message and select "Canned responses." Here you can save the message that you have just written as a canned response, or apply an already saved canister to the current window. If you write about the thin answer, you can save it with the same name for future use.
Smart Reply and Smart Compose
Smart Reply is a machine learning technique that prepares three short appropriate answers to messages you receive. A single crane on the offered answer adds it to the reply window, where you can send it off or write more. It appears in the Gmail apps for iOS and Android as well as on the desktop web interface. If you find these suggestions annoying or puzzling turn them off Settings> General> Smart Answer> Smart Answers of and then scroll down to save changes.
Likewise, Smart Composer will suggest words or phrases to use when writing an email. For example, if you type "I hope you" you can see "is well" in gray text. If that's what you mean to say, tap the tab button, and Gmail will automatically insert "is good" into your email. If not, just keep typing, and the proposal will disappear. To turn it off, go to Settings> General> Smart Answer> Smart Compose> Write suggestions for and scroll down to save changes.
Google Stores ALL Images
When you receive an email with an embedded image, it is usually like a web page – the image is loaded from the source. Not on Gmail. In 2013, the service began cache all images that go through the system. When you upload an image to a Gmail message, it comes from Google's servers.
In theory, it makes it harder for scammers to insert malicious code into email messages, but that is not always the case. If you are concerned about it, go to Settings> General> Pictures check "Ask before viewing external images" and save your changes. It helps messages load faster, but if you are sending email with attached pictures, it won't stop Google from caching them. So if your photos are confidential or proprietary, and you don't want them on Google's servers for any reason, find another way to send them.
Log out far away
You can access Gmail from multiple computers, smartphones and tablets at the same time. Sometimes you may be logged in when you don't mean (on a public computer), or worse, suspect someone is using your account behind your back (turn on two-factor authentication to avoid it). On the desktop, scroll down to the bottom of the inbox. In the fine print at the bottom of the page, it says Latest Account Activity followed by a time. Click the link Details below it to see all activity for the account. Click the button to log out of all other sessions used.
Back up each message
Would you trust Google to always save all your important messages, not to mention contacts and attachments? Obviously not. Fortunately, Google Takeout allows users to download their entire Gmail set, in standard MBOX format, which you can see later with an email client like Thunderbird. You don't have to get all your mail; Just take certain labels or categories by clicking All postal information included if you prefer.
Retrieve only a message
If you have a message with special formatting or attachments that you want to forward, but need to do so via another e-mail service, the download option (retrieved under the ellipsis menu ) retrieves a single message to one EML format, supported by all email clients, such as Outlook, Thunderbird and Apple Mail.
Press the Mute button
For e-mail threads you want to banish, press the Mute button. In the Inbox, click on the box next to the current thread, click on the ellipse icon () up and select Shut Down. The gang will disappear, but it will remain in the archive even when new messages arrive. You will not see any message in the thread again unless you are the direct recipient or you are looking for it.
If the sound is too final, Snooze It
If you just want to turn off a discussion for a certain time, hold the mouse pointer over the email or thread in the inbox on the desktop. At the far right you will see icons for quickly archiving, deleting, marking as read or snooze a message. If you click snooze, the message disappears from the inbox and returns after the time you specified.
My God It's Full of Stars
Stars are how you give a message meaning, which means it needs to be read later, requires follow-up, asks a question that you can't answer right now, or maybe all of the above. Clicking on the star of a message will highlight it and make it easy to find (under the star tag / folder or search for: star).
However, you are not limited to just one yellow star. Go to Settings> General> Stars and enable the option to use a star, four stars or all stars – then click the star icon over and over on the message itself to go through the one you want.
Do you need to search for a special star icon? Search "has: blue star" for example to find those with blue stars, or "have: green-check" or "have: purple-question" or "have: orange-guillemet" (there are double cars:
), etc .
How to select all Gmail emails
To select all messages on a Gmail page, click the checkbox in the upper left corner, right? Almost. If you select that box, select each conversation on the first page with results – and it is limited to 100 things max. If you want everything under that label, visible on the page or not, select the box and look for the link at the top of the results that says "Select all X conversations in" Tag. & # 39; "
Add to Mission or Create Event
If you have Gmail, you have a Google Calendar and Google Tasks account. Sending an e-mail message to a calendar event or to-do list is a breeze: Select a little text, go to the More menu () at the top and select either "Add to task" or "Create event."
The first trick for attachments: don't forget them. Fortunately, Gmail will pop up a reminder if your message contains phrases like "I've Attached" or "I've Included," but you sent it without attaching anything.
You can drag and drop files from Windows or Mac to a Gmail message. The images will be embedded in the message if you do not drag the file to the toolbar below the composition window. Don't add too many. There is a limit of 25 MB per Gmail message. If you try to send too much, the files go to Google Drive and the recipient gets a link.
If you are a large Google Drive user, attaching items that already exist in Drive is not just a breeze. count towards the 25 MB limit. Click Insert files using the device icon () in the composition toolbar window to select a file to attach. This also allows you to find out what kind of files Gmail is blocking, such as EXE files.
Want the same thing for your Dropbox account? Chrome users can download it with the Dropbox extension for Gmail.
Creating a Delegate
You can delegate someone else to share control over your Gmail account, be it a business administrator or your significant other. Set the account under Settings> Accounts and Import> Grant Access to Your Account> Add Another Account . The person must also have a Google or Gmail account of any kind – their email address must end in the domain name that matches yours, be it gmail.com or a domain used as part of G Suite.
If you go to the path above and find a delegate where you did not approve, change your password immediately – you have probably been phished.
Delete large messages
If you are close to using up to 15 GB of storage space, Google will give you free, and you will not pay for more, delete some messages. Search for " size: x m " where you change x with a number. "M" stands for megabytes. All messages over 10 MB in size probably have some hard attachments, save them to your hard drive (not to Google Drive – that's the space you share with Gmail, so it won't save anything.)
Another option: run Find Big Mail, a service that automatically creates labels for all of your plus-sized messages so they are easy to find. It's free for a single Gmail account. only G Suite users are allowed to pay.
Speed up the slow Gmail
Serve Little Emoji
Want to send small pictures instead of text in Gmail? You can. Just click on the shiny smiley menu in the compose window on a desktop browser or press Ctrl + Shift + 2. Click on the magnifying glass () to search for the exact right pictogram. Emoji doesn't always translate well – I sent a bunch to Yahoo Mail and it didn't understand the cat pictures at all – but between Gmail users it can spice up some messages.
Do you get a lot of newsletters and other junk you don't want? Most have an Exit link at the bottom of the message, and you can and should use them. Gmail (mobile and desktop) also clicks on the "End" link at the top of the message, next to the sender's name, if it can detect the link in the message.
For easy cleaning, up, type "unsubscribe" to search, and you get a list of all messages that have the word listed. Review each one – it's as close as you can get to bulk unsubscribing without a third party service. For more, read How to deregister from unwanted email.
Archive to Inbox Zero
"Inbox Zero" is the wonderful zen state that one achieves by having absolutely zero unread messages in an inbox. It is not easy, because emails can be reminders of tasks or events. Worse, inboxes can be like the inbox on a desk list high with things you have avoided.
If you can't carry to mark a message that reads if you have to go back to it or bad, you would never ever delete a message that you might need to refer to later, you can still get to the Inbox Zero. Just archive the messages.
That's what labels do – you archive messages under a label to find later. However, you do not need a label to archive messages. When you read a message or select it from your inbox, click the File button at the top (the file box with the down arrow) and the messages are saved out of sight of Gmail. Find them later with a search.
There is no "archive" tag, but you can see in the link "All mail" at the bottom left navigation. Remember, archived messages are still counting against your Gmail storage because you store them. If you really want to get rid of them and their attachments, drag the message to the trash where they will remain for 30 days before they are permanently removed.
Better than, get rid of frequently received and ignored messages that you can remove, as receipts, by automatically archiving them using filters. Click on a message and go to the menu More > Filter messages like these . A form appears that will automatically fill in information about the message (like who it is from); click Create filters with this search and check the options for where you want the message to be archived. Best of all, click "Mark as read" so you will never be disturbed by it in the future.
Try Confidential Mode
The new confidential Gmail location on your desktop gives you a granular degree of control over who can see your information in an email you send and how long the message is available. Turn it on by clicking the Confidential Mode Lock / Clock icon at the bottom of a composite window. You get options to set the due date on the message. After that date, the message disappears and the person only sees a message that has expired. You can also limit what the recipient can do, such as unlocking the ability to forward it or downloading attachments. It is a good new security option.
Right-click for more options
One of Gmail's newest features: right-click on a message in your inbox or in a sub-label and you get a full menu of options. All you can expect is: answer, answer all, forward; the things you get when you hover like archives, delete, mark as read or snooze. In addition, you can move a message to a new label; just note that it stays in your inbox and turns off a message so you don't get follow-up notifications. It also allows you to open a message in a new window and find all emails from the same sender. You get an option to find emails with the same topic if you have turned off the conversation mode under Settings> General> Conversation View.
Sign up for the suite
If you've really received Gmail, consider making it part of your business – even if you're a sole proprietor. G Suite maps a domain name of your choice to your email address and other apps (Drive, Sites, Calendar and more) and costs as little as $ 60 per year per inbox with 30 GB of storage for each user. Pay more to get more.