قالب وردپرس درنا توس
Home / Tips and Tricks / 6 ways to manage email and check spam in Outlook

6 ways to manage email and check spam in Outlook



Spam lives on, despite all our efforts to drop it – but Outlook has some features to slow it down. Here are some things anyone can do, plus some tips for working within a company's Outlook system.

first Use Block Sender frequently

Use Outlook & # 39; s Block Sender feature to add intrusive spam to your Block Sender List and then move it to the Spam folder. This works well if you receive fewer than a dozen emails a day.

Select the spam message, right-click, select Junk from the drop-down menu and click Block Sender . Or, select Home > Junk > Block Sender . Outlook selects it and moves it immediately.

  00 block sender JD Sartain

Use Block Sender frequently to automatically add the senders to the Junk Mail folder.

2nd Set up a list of blocked senders

If you receive a lot of spam from a single Internet service provider or country, or from a phishing group that represents a legitimate organization, such as Yahoo6.com, epaypal.com, or an email email message from Wellsfargo with an EarthLink address (hbird80@earthlink.net), you can add these bad actors to your Block Sender list by company, group, country, ISP or other criteria. Select Home > Junk > Spam Options and click on the Blocked Senders tab . Click the Add button and enter a country code, group domain, or even a fake company (epaypal.com).

As the examples in this dialog box show, you do not need wildcards to block all emails from a group or company. Just enter the group name preceded by the @ sign, or just the name. Click OK > Apply > OK . Task completed.

  01 block sender list JD Sartain

Use the Block Sender list to block groups, countries, and fake companies.

If you try these techniques and you still get spam from some of the companies or individuals that you have valuable blocked, using wildcards may be the solution. This technology addresses the challenge that hackers always invent new email addresses to spam you. Instead of entering individual spam email addresses in your blocked sender list, just enter this email address with "all-inclusive": *@*.com in the blocked sender list. Follow the instructions in the first three paragraphs of section 2 above, and your junk problem should be solved – or will be, that is, until the hackers write another program to fix this solution.

3rd Creating rules for sorting, moving and more

Outlook has a feature called "Create Rule" that offers customized e-mail management based on conditions that you define in its virtual rulebook. Like macros, these rules automate repetitive tasks that you perform on a daily basis, such as telling Outlook which emails to display in specific windows, moving emails to other folders, and / or creating alerts with custom sounds.

Select the e-mail message you want to move to another folder. Select Home > Rules > Create Rule . In the dialog box, Outlook asks: When I receive emails with the selected terms (From, subject, sent to) do the following : Display in window for warning of new object, play selected sound , or Move items to folder. Outlook assumes that you want to select all three top panes, but feel free to deselect the ones that don't apply. Select the boxes that perform the actions you need in the lower box, and then click OK .

In the following example (see image below): In Sample 1, this rule says to flag all emails from: Comcast, with the subject: "Your bill is done"
Sent to: xxx@chacha.com, then do the following: Play audio: Windows RingIn.wav, and then move to folder: Bills due. To play audio, click Browse navigate to the Windows / Media folder, and then select a sound from the list. For Move to Folder, click the Select Folder button and select one from the hard drive's folder list.

In Sample 2, all spam messages with subject: Jace and sent to: xxx@chacha.com are marked and sent to the Spam folder. The subject line here has too many words for a good match, so this box was unchecked.

  02 create rule JD Sartain

Use Create rule for custom e-mail management based on conditions you define. [19659024] 4. Rule Wizard (Advanced Options)

You can create rules that block spam – or set a number of other practical tasks – based on specific criteria that you specify.

For this example: UserKC receives a lot of spam messages with attachments in her inbox that are not addressed to her email address. In this case, the email was sent to someone named mikeal.victor98@gmail.com, but she received it instead. This is a common phishing scam that escalated over time, so she decided to create a rule to automate a process that kills these spam attacks.

Select Home > Rules > Create Rule . In the Create Rule dialog box, click Advanced Options .

In the Rules Wizard dialog box Outlook asks: "What terms (s) do you want to check? Step 1: Select terms." Browse the list and select the terms that apply to your unique situation. In this the example selected UserKC w here is my name not in the To and w box that has an attachment . Outlook sets the terms in the Step2 box. Click Next . ] 03 rules wizard1 create rule ” width=”580″ height=”727″ data-original=”https://images.techhive.com/images/article/2015/02/03-rules-wizard1-create-rule-100569245-large.png” class=”lazy” loading=”lazy”/> JD Sartain

Create rules that block spam, in addition to a number of other practical tasks, based on specific criteria you specify. [19659015] In the second rules wizard dialog box, Outlook asks: What Do you want to do the message? Step 1: Select Action UserKC checked move it to the specified folder .

Notice the underlined text here and in the Step 2 box: It means "click on it here's the link to complete it action. "Click once, select the folder" specified "(spam), and then click OK. Outlook adds this action to your rule and then displays the rule further in a new Step2 box. Click Next .

  04 rules wizard2 Select action JD Sartain

Underlined text means to click this link to complete this action. are there any exceptions? Step 1: Select the exception. UserKC decided to add a security exception: If the sender's name / e-mail address matches an entry in my current address book, nothing will happen. Select the exception box, click on the underlined "specified" address book, select the relevant contact list, and then click Add .

Note the new Step 2 box contains all the rules you just created. If acceptable, click Finish . The Exit Rules Wizard dialog box opens, requesting that you enter a name for this rule (or rule collection, actually). Enter a descriptive name, select the "Enable this rule" box and click OK . Now all the error corrected phishing and spam messages will go straight to your junk movie folder.

  05 rules guide3 exceptions JD Sartain

Specify exceptions and name the rule.

5th Frequently Check Spam Folders

Spam, phishing and blocking filters and the rules that govern them are available in several levels. In addition to the filters and rules that you create on your own computer, your e-mail software, antivirus software, Internet provider, network administrator, individual supervisor and possibly other all different systems have to protect users from malicious and / or unwanted communication. The often aggressive techniques that these systems use to filter out the garbage mean that some legitimate emails may not come through.

Check your spam folders frequently at all levels, especially if you expect communications that never show up. It is generally easy to access your spam folders at the ISP level, as most providers offer an email program with the service, which contains a spam folder. Individual company policies may not be as flexible or practical. Talk to your network administrator if you have no emails to determine if the contents of your spam folders are available and available for review. If not, ask your friends, colleagues and colleagues to monitor their communication and call you if you do not respond in time. Or, if your company policy allows, consider providing a second backup email address to catch the drivers who are wandering in corporate traps.

This article was originally published March 12, 2015.

Note: When you buy something after clicking on links in our articles, we can earn a small commission. Read our affiliate link policy for more information.

Source link