Spam lives on, despite all our efforts to drop it – but Outlook has some features to slow it down. Here are some things anyone can do, plus some tips for working within a company's Outlook system.
first Use Block Sender frequently
Use Outlook & # 39; s Block Sender feature to add intrusive spam to your Block Sender List and then move it to the Spam folder. This works well if you receive fewer than a dozen emails a day.
Select the spam message, right-click, select Junk from the drop-down menu and click Block Sender . Or, select Home > Junk > Block Sender . Outlook selects it and moves it immediately.
2nd Set up a list of blocked senders
If you receive a lot of spam from a single Internet service provider or country, or from a phishing group that represents a legitimate organization, such as Yahoo6.com, epaypal.com, or an email email message from Wellsfargo with an EarthLink address (firstname.lastname@example.org), you can add these bad actors to your Block Sender list by company, group, country, ISP or other criteria. Select Home > Junk > Spam Options and click on the Blocked Senders tab . Click the Add button and enter a country code, group domain, or even a fake company (epaypal.com).
As the examples in this dialog box show, you do not need wildcards to block all emails from a group or company. Just enter the group name preceded by the @ sign, or just the name. Click OK > Apply > OK . Task completed.
If you try these techniques and you still get spam from some of the companies or individuals that you have valuable blocked, using wildcards may be the solution. This technology addresses the challenge that hackers always invent new email addresses to spam you. Instead of entering individual spam email addresses in your blocked sender list, just enter this email address with "all-inclusive": *@*.com in the blocked sender list. Follow the instructions in the first three paragraphs of section 2 above, and your junk problem should be solved – or will be, that is, until the hackers write another program to fix this solution.
3rd Creating rules for sorting, moving and more
Outlook has a feature called "Create Rule" that offers customized e-mail management based on conditions that you define in its virtual rulebook. Like macros, these rules automate repetitive tasks that you perform on a daily basis, such as telling Outlook which emails to display in specific windows, moving emails to other folders, and / or creating alerts with custom sounds.
Select the e-mail message you want to move to another folder. Select Home > Rules > Create Rule . In the dialog box, Outlook asks: When I receive emails with the selected terms (From, subject, sent to) do the following : Display in window for warning of new object, play selected sound , or Move items to folder. Outlook assumes that you want to select all three top panes, but feel free to deselect the ones that don't apply. Select the boxes that perform the actions you need in the lower box, and then click OK .
In the following example (see image below): In Sample 1, this rule says to flag all emails from: Comcast, with the subject: "Your bill is done"
Sent to: email@example.com, then do the following: Play audio: Windows RingIn.wav, and then move to folder: Bills due. To play audio, click Browse navigate to the Windows / Media folder, and then select a sound from the list. For Move to Folder, click the Select Folder button and select one from the hard drive's folder list.
In Sample 2, all spam messages with subject: Jace and sent to: firstname.lastname@example.org are marked and sent to the Spam folder. The subject line here has too many words for a good match, so this box was unchecked.