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Add alternate text to an object in Microsoft Excel



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Alternative text (alt-text) allows screen readers to capture the description of an object and read it aloud, which provides assistance for people with visual impairments. To add alt text to an object in Microsoft Excel.

RELATED: How to add alternate text to an object in Google Slides

To add alt text to an object in Excel, open the spreadsheet, add an object (Insert> Image), and then select the object.

Selected object in Excel

Right-click on the item and then select “Edit Alt Text” from the menu that appears.

Edit the alt text button on the object in Excel

Alternatively, you can select the “Alt Text” option in the “Accessibility” group on the “Image Format” tab.

Alt text tab in Excel

Either option will bring up the “Alt Text” window to the right of the window. Unlike the Alt Text window in Word and PowerPoint, Excel lacks the “Generate a description for me” option.

Instead, you need to create the description yourself. The general rule for alt text is to keep it short and descriptive. You can also omit unnecessary descriptions such as “image of” or “photo of” when screen reader announces the object to you.

All text description of objects in Excel

If the item is purely decorative, then select it by checking the box next to “Mark as decorative.” Once selected, the box where you normally enter the description is grayed out and you can no longer enter a description. The purpose is to let the screen reader know that it can safely skip that object.

Mark as descriptive box

That’s all there is to adding your alt text to objects in Microsoft Excel.

RELATED: How to add alternate text to an object in Google Docs





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