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Here's how to annotate a PDF on a Mac

If you replace and create PDF files with your colleagues or co-workers, chances are high, you need to make a little note. Annotation of PDF files intends to add notes and important comments to the PDF file for other readers. It is common during the development process, and may be needed for you to sign or fill in a PDF as well.

Don't worry if you don't have much experience commenting on a Mac. We go over the easiest ways to comment on a PDF on MacOS, and which tools are most worth using for both Preview and Acrobat DC.

Preview on Mac

Preview app on Mac is probably the easiest way to comment quickly on a PDF document. It is already pre-installed, completely free, and quite easy to use. Here's how:

  Preview annotation tools

Step 1: Go to the preview app. Preview should be available in the Dock – it is the icon that looks like a pair of photos under a magnifying lens. When you right-click the app Preview you can see all the files you recently opened with Preview and select the one you want. If you are managing a new PDF, just open that PDF file and it will open in Preview automatically (otherwise right-click the PDF to see more opening options and select Preview ).

Step 2: You have several different types of note options to use in Preview. To get started with them, go to the menu at the top of the screen and select Tools followed by Note . In the Annotate menu, select the upper option that says Select Text . This should add the annotation toolbar to your preview window and allow you to select any text in the PDF. Select a text section, then right-click your highlight to see the option to change the highlight colors or Add Note . Select Add Note to record this section.

  Preview PDF editing

Step 3: Adding notes to selected text is one of the most common ways to annotate. However, there are many other options in Preview. Return to Annotate, and you will also see an option to create a Note there. This note is a small block of color that expands to a complete note that you can write. You can place this block anywhere on the PDF file, making it great for more visual PDFs where you may want to talk about a particular area rather than a certain part of the text. If you look, you can also create Text boxes and Speech Bubbles with Annotate, which are similar objects with the same type of benefits.

Step 4: ] Another popular type of note with PDF files inserts your signature. If you need to do this, go to Tools and Record and look at the bottom to see the option Signature . If you do not have a preset signature on your Mac, select Manage Signatures . This allows you to create a signature with the mouse, on your touchpad or by using the camera to upload a signature. You can then insert your creation into a PDF as a text box.

Note with Adobe Acrobat DC

Another very popular option for managing PDF files in MacOS is Adobe's Acrobat DC, which can be particularly common in professional environments. If this is the tool that you use to manage PDF files, it also has ways to annotate. This is especially effective for more in-depth notes, and works in groups to jointly develop a PDF file. How to use.

Note: These tools may not work if all comments have been specifically disabled for the PDF file. In a collaboration or workflow scenario, it is unlikely, but worth considering.

  Adobe Acrobat Comment Toolbar

Step 1: Open your PDF with Adobe Acrobat DC. If you do not open a PDF already in a managed review workflow, you will not immediately see a toolbar in the annotation tools. It's okay – you just need to activate it. Look at the menu at the top of the screen and select Tools . Then select Comment .

  Acrobat Sticky Note

Step 2: If you look at the commenting toolbar, you will see a number of different options to create. notes. To make things easier, just select the leftmost option, the small text box. This creates a "sticker" or an expandable note that you can place in the PDF file. Click the icon Sticky Note and then click anywhere in the PDF file where you want to place your comment. Enter your entire content and then select Post .

Step 3: There are many other ways to create comments as well. You can see options for a number of text selection tools in the toolbar (all icons with a "T" in them) that work for more specific types of editing. To create an object, check the right side of the toolbar and see the polygon icon, where you can create arrows, squares, circles, and so on as part of more complex editing tasks.

Step 4: Do you make many annotations in the same PDF? Select an annotation tool from the comment toolbar. Now, before using it, look for the pin icon to the right. This is Keep the tool selected button . Select it, and you will be able to use that comment tool repeatedly without having to re-mark it.

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