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How to add captions to Microsoft PowerPoint



Microsoft PowerPoint logo

Adding captions to an image is an effective method of providing extra context for the image or giving proper credit to the image owner. To insert captions in Microsoft PowerPoint.

Open PowerPoint and insert the image you want to add a caption to. To insert a picture, navigate to the “Insert”

; tab and select “Pictures” in the “Pictures” group.

Options for images in Insert group

In the drop-down menu that appears, select where you want to insert the image from. You can choose to insert an image from:

  • Your local unit
  • Stock Images
  • online Images

options for inserting an image

Once you have added the image, it is time to insert the caption. In Word, Microsoft actually provides a caption embedding feature. Unfortunately, this feature is not available for PowerPoint, so we need to insert the caption manually by adding a text box below the image.

RELATED: How to add alternate text to an object in PowerPoint

Back in the “Insert” tab, select the top half of the “Textbox” in the “Text” group, which allows you to draw a horizontal text box anywhere in the image.

Options in the text box in powerpoint

To draw the text box, click and drag the cursor.

Draw a text box gif

Write the text in the text box.

caption caption

After entering the text, change it as needed.

Image with caption size

Finally, you want to group the image and text. This is necessary if you plan to move the image around the image.

To group the image and text together, hold down “Ctrl” (“Cmd” on Mac) and select both image and text box.

select image and text box

With both items selected, click the “Group” button in “Organize Group” under the “Picture Format” tab.

Group Options

Select “Group” from the drop-down menu that appears.

group options in the drop-down menu group

When you are selected in the future, the text box and image will be displayed as a single object.

Grouped image and caption




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