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How to create a questionnaire in Microsoft Forms

Microsoft has been busy adding new tools for Office in recent years, and forms are one that you think is useful if you want to create a survey, questionnaire, quiz or questionnaire. Let's take a look at how it works.

Forms is a free online tool, but it's free to use, but you need to sign in with a free Microsoft account. You can export all responses to the form to Excel (also free to use online) for viewing, filtering and reporting. If you have never used it, open the form's web site and either click on the big green "Getting Started" button in the middle of the screen or on the "Login" link at the top right. Log in to your Microsoft account or create a new account.

Once you have done so, you will see a fender if you have not created a form before, which you can continue and close.

Create a form

Forms is quite intuitive to use, but there are some watches and whistles hidden if you know where to look. We will keep it simple by creating a basic questionnaire, then clicking "New form" to start.

This opens a blank form. Click on "Untitled form" and enter a name for your questionnaire.

Once you have entered a title, you have the opportunity to add a picture and a description. For now we go directly into the questions, so click on "Add question" to get started.

When you add a question, you can choose question type: multiple selections, some text, grades or date / time. If you click on the three dots at the end you will also be able to add a ranking, Likert scale or a Net Promoter point question.

We will go with a multiple question. Click on "Options" to open a new multiple question.

Add the question and add what options you want people to choose from. We are stuck with the usual two elections, but we asked the question, so people have to choose. There is no option for "Save" in forms, because your data is saved automatically when you go. If you want people to be able to choose more than one of the answers you list, you can select the "Multiple Answers" option.

When you're done, you can click away from the question to see how it will look for people filling it. (Note the red star, which means that everyone who fills out the form is required to answer this question.)

Click on "Add question" to add another question and continue until You have added all the questions you want. Click the "Preview" option in the upper right menu to see the full questionnaire your users would see it and try to provide answers to see if it works as expected.

If you want to change the theme of the questionnaire, click the "Theme" option and choose either a color color or background image. If you want to use a custom image for the background, there is a "upload image" button at the bottom right.

Before you share your form with people, there are some additional settings that you can access with Click on the three points at the top right of the page and then click "Settings" from the menu.

The only setting option that is enabled is "Accept response." This means that when you share the questionnaire with people, they will be able to fill it out.

With the other settings, you can choose the start and end dates for when people can fill out the form, regardless of whether they are randomly mixed the order of the questions for each person who opens it, if you get an e-mail. mail message when someone fills out the questionnaire and the opportunity to customize the standard thank you message that people see when they have completed the questionnaire. Change these settings as you like, and you're ready to share your questionnaire.

Click "Share" at the top right of the page. This gives you four options to share the questionnaire with people:

  • A link you can copy (default option)
  • A QR code that you can download as a .png file
  • An HTML tag you can embed a web page
  • An email containing the link

If you work in an office that uses Office 365, you can have additional options that let you share the questionnaire with just people in your organization. Choose which option you want and share the questionnaire with people!

How to reply to the form

When you start filling out the questionnaire, you want to see the answers. We assume that you have gone and done other things for a while, so log back to Forms, and you will see your questionnaire on the front page.

Click on it and then

You can see the individual answers by clicking "Show results" or you can export all answers to Excel.

If you want to see a summary or delete existing answers, click on the three points and choose from the menu.

It's the basics to create your questionnaire in Microsoft Forms. There is extra functionality for creating a quiz and branching (showing different questions based on the answers of the respondent) if you want to explore more, but for most, this introduction will cover what you need.

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