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How to create a Venn chart in Microsoft PowerPoint



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One of Microsoft PowerPoint’s charms is the ability to convey messages through illustrations, images and SmartArt graphics. In its SmartArt graphics library, PowerPoint provides a Venn chart template that you can completely customize to your needs.

Insert a Venn chart

Open PowerPoint and navigate to the “Insert”

; tab. Click here “SmartArt” in the “Illustrations” group.

SmartArt options in the Illustrations group

The “Select a SmartArt graphic” window appears. Select “Relationship” in the left pane.

Relationship options in the SmartArt group

Then select “Basic Friend” from the group of options displayed. Once you have selected a preview and a description of the graphics is displayed in the right pane. Select “OK” to insert the image.

Friend charts from SmartArt options

Once inserted, you can customize the Venn chart.

RELATED: To insert an image or other object into Microsoft Office

Customize your Friend chart

There are different ways to customize your Venn chart. To begin with, you probably want to adjust the size. To do so, click and drag the corner of the SmartArt box. You can also resize individual circles in the chart by selecting the circle and dragging the corner of its box.

Size chart for flip chart

After resizing, you can edit the text in each circle by clicking on the circle and typing in the text box. Alternatively, you can click the arrow that appears to the left of the SmartArt box and then enter your text at each point.

Add text to the Venn chart

To add additional circles to the chart, just click “Enter” in the content box to add another dot. Similarly, remove a point from the circle from the chart.

Add and remove circles to the Venn chart

To add text where the circles overlap, you must manually add a text box and enter text. To add a text box, select “Text box” in the “Text” group on the “Insert” tab.

Text box in text group

You will now notice that the cursor changes to a down arrow. Click and drag to draw your text box, then enter text.

Insert manual text box

Repeat this step until you have added all the text required for your Venn chart.

Friend chart with full text

PowerPoint also offers some color variations for SmartArt graphics. Select SmartArt and then click on the “Design” tab that appears. Here, select “Change Color” in the “SmartArt Styles” group.

Change colors options

Select the color scheme you want from the drop-down menu that appears.

Color options for Venn charts

You can also change the color of individual circles by right-clicking on the edge of the circle and selecting “Format Shape” from the context menu.

Format options in the drop-down menu

The “Format Shape” window appears on the right side of the window. On the “Form Options” tab, click “Fill” to display the options. Click the box next to “Color” and then select your color from the palette.

Color options for individual circles

Repeat this process for each circle in the chart until you are happy with the color scheme of your Venn chart.

Final Friend chart

Assigning different colors to each circle in the chart can make the relationship between motifs clearer.

RELATED: How to create a timeline in Microsoft PowerPoint




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