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How to plan a zoom meeting



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Keeping a schedule is a sure way to make sure you are never late for a meeting. With Zoom, you can schedule a one-time or recurring video call and have it sent to everyone's calendars. How to plan a Zoom meeting.

First, start and download the Zoom application on your Windows 1

0 PC, Mac, iPhone, iPad or Android smartphone. Once installed, open the Zoom app and log into your account.

Next, on the Home screen, select the "Schedule" button.

 Schedule meeting button on the Zoom website

The Schedule Meeting window appears. Here you have many meeting options to go through. This is what you need to do.

Start by setting the time, date, duration and name of the meeting. If this will be a recurring meeting, check the box next to the "Recurring Meeting" list. Also be sure to note the time zone in the lower right corner of this section.

 Set the meeting time and date

Then set the "Meeting" ID. " Due to security issues, we recommend that you only use your personal meeting ID for personal meetings. If this is a business meeting, leave “Generate automatically” selected. Be sure to require a meeting password for another type of protection.

 Meeting ID and password options

Now for the video and audio settings. These options allow you to set the host and participant's video to be on or off as they join the meeting and communication method (telephone, computer audio or both).

 audio and video settings

Choose whether to send the meeting invitation and reminder to Outlook, Google Calendar, or another calendar platform.

 calendar options [19659003] Finally, there are some advanced options you can choose from that would make your video conference safer. To open the Advanced Options menu, click the arrow next to "Advanced Options."

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  • Enable the waiting room
  • Turn off attendees by post
  • Only authenticated users can join: Log in to zoom [196590019] disable this setting:

    RELATED: What is Zoombombing, and how can you stop it?

    You can also decide whether you want to automatically record the meeting and even add an alternative host. An alternate host has the same access privileges as the host. The significant difference between an alternate host and a co-host is that an alternate host can start a scheduled meeting where a co-host cannot.

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    When you are done fine-tuning the settings to your liking, select the "Schedule" button in the lower right corner of the window.

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    Your zoom meeting is now scheduled and the information is sent to your sele cted calendar.

    RELATED: 8 ways to secure your next zoom video call


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