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Home / Tips and Tricks / How to protect parts of a Word document from editing

How to protect parts of a Word document from editing



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If you collaborate on a document with several other people, there is always a chance that the content you wanted to remain untouched. Protect yourself from human error by protecting specific parts of a Word document from editing.

Protecting Specific Content in a Word Document

So you are ready to send out your Word document, but you want to make certain parts of the document remain untouched. Instead of leaving this trust, you can take advantage of a feature that makes it possible to make specific parts of your content read-only, making them immutable.

First, continue and open the Word document to be protected and head

 Overview tab

Next, click on the "Restrict edit" button.

 Restrict edit in section

"Restrict editing" box will appear on the right side of Word. Select the "Allow only this type of editing in the document" checkbox.

 check box under edit restrictions

Once you have selected, you can note that the drop-down menu below becomes selectable. Make sure "No changes (read only)" are selected from the menu. You will also notice a new option "Exceptions", but we will return to the latter.

 No changes are only read

Now you have to select parts of documents that you want editing allowed . Which parts you do not choose will end up as read-only. Continue and select the text by clicking and dragging the mouse over the text. If you have specific content in two separate sections that you want to keep for editing, hold the Ctrl key while clicking and dragging to add them to your selection.

When the text is selected, go back to the "Restrict edit" box and check the "All" checkbox under the "Exceptions" section. This allows anyone who receives the document to edit the content you selected. If you are in a corporate network and only want to allow specific people to be able to edit the content, select "More users" and enter the users' names (note that this requires access to a central network user list).

 all exceptions

Finally, under the section "Starting enforcement", click "Yes, start executive protection".

 start enforcing

The "Start Enforcing Protection" window appears, warning you that the document is not encrypted and therefore susceptible to malicious users. You will be prompted to enter a password. Go ahead and do it and then select "OK". If you have selected specific people for whom you want to allow editing, select the "User authentication" option instead.

 password protection

Word now marks, as parentheses, the selected text. This is an identifier for users that they are the editable sections.

 highlighted text

In the right pane, you also notice a new option that lets you jump from editable section to editable section. All you have to do is click on "Search the next region I can edit."

The "Show all regions I can edit" option points out the editable sections that the name suggests. To remove the highlights from the text, uncheck the box next to "Select the regions that I can edit."

 find next region

To remove the protection barriers in the document, click "Stop protection" at the bottom of the "Restrict edit" box.

 stop guard

Now you can safely send out the document for collaboration without worrying about having some parts edited (f, b, e, v, n, t, s) {if ( f.fbq) return; n = f.fbq = function () {n.callMethod? n. callMethod.apply (n, argument) :; (! f._fbq)! n.queue.push (argument)} if f._fbq = n; n.push = n; n.loaded = 0; n.version = & # 39; 2.0 & # 39; ; n.queue = []; t = b.createElement (e); t.async = 0; t.src = v; s = b.getElementsByTagName (e) [0]; s.parentNode.insertBefore (t, s)} (window, document, & # 39; script, & # 39; https: //connect.facebook.net/en_US/fbevents.js'); FBQ (& # 39; init & # 39 ;, & # 39; 335401813750447 & # 39;); FBQ (& # 39; track & # 39;, & # 39; page views & # 39;);
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