Apart from the traditional method of sending a Microsoft Word document to others as an e-mail attachment, you can also upload and share your document from the cloud. All you need to get started is a OneDrive account. Here̵7;s how.
Saving a Word document in the cloud is easy and requires only a few steps at the end. To achieve this, however, you need a OneDrive account. If you are a Microsoft 365 or Office 365 subscriber, you already have one. If not, create a Microsoft account and sign in to OneDrive.
After setting up your OneDrive account, open the Word document you want to share. When open, select the “Share” button, located in the upper right corner of the window.
Once selected, the “Share” window will appear. There are a few options to choose from here. In the group “Attach a copy instead” you can choose to send your document as an attachment to Word or PDF. Selecting one of these options opens your default email client with the file set as an attachment.
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However, what we are interested in is sharing it from OneDrive. To do this, select your “OneDrive” account under “Share.”
Once selected, Word will start uploading a copy of your document to OneDrive. It may take a few moments depending on the size of the document.
The “Send Link” window appears when the document has been uploaded. By default, anyone with the link can edit. To change this setting, select the “Everyone with the link can edit” box.
In the next window, uncheck the box next to (1) “Allow editing” to remove the permission. This makes the document read-only. You can also (2) set an expiration date and / or (3) set a password to improve document security. After adjusting the settings, select “Apply”.
Finally, enter the recipient’s email address and click “Send”.
The recipient will receive an email giving access to the document. Be sure to check your spam folder if you are the recipient of the invitation, as it is sometimes flagged.
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Alternatively, you can copy the sharing link and send the link directly to the recipient in a chat app such as Slack or Zoom. To do this, select the “Copy Link” option.
In the next window, select “Copy”.
The link is now copied to your clipboard and is ready to be shared. Once the recipient has received the link, they can access the document.