What is worse than not being able to meet with someone? Get a meeting request for a time when you are not working. We can't stop it, but we can help you configure Outlook so that at least people know your working time.
When you create a meeting request in Outlook, the meeting> Scheduling Assistant helps you find a time that you and the Recipients for meeting requests are both free.
However, when you open the Scheduling Assistant, the hours shown for each day are not from midnight to midnight. they are from 8 to 5 pm.
This is the Outlook standard working day that you can switch to whatever hours you work. Click File> Options> Calendar and look for the "Working Time" section. You can change your working hours here.
Outlook will show these hours to anyone who has access to your calendar when they try to book a meeting with you.
Let's say you are a night owl who works remotely and can set your own hours, you must be available this afternoon so there is some overlap with your colleagues at the beginning of the bird, but you prefer a later start to change your work hours to 12 pm to 8 pm When you create a meeting request and add a colleague, Outlook shows your working time between 12:00 and 8:00 and all hours that they do not work during this period will appear as a lj
When they try to book a meeting with you, all hours up to 12 are displayed in the same way as a light gray bar for them.
You can also set up your work days, so if you are part-time or work this weekend, you can change this in File> Options> Calendar> Work Week.
You may need to educate your colleague about what the green bar means – and encourage them to set their own working days and hours – but when everyone knows what that means at least that people will only blame if they book a meeting with you for a time you do not work.