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How to show work hours to other people in Outlook



  outlook logo

What is worse than not being able to meet with someone? Get a meeting request for a time when you are not working. We can't stop it, but we can help you configure Outlook so that at least people know your working time.

When you create a meeting request in Outlook, the meeting> Scheduling Assistant helps you find a time that you and the Recipients for meeting requests are both free.

  Click on scheduling assistant on the meeting tab

However, when you open the Scheduling Assistant, the hours shown for each day are not from midnight to midnight. they are from 8 to 5 pm.

 meeting hours show at. 8 to 5 pm by default

This is the Outlook standard working day that you can switch to whatever hours you work. Click File> Options> Calendar and look for the "Working Time" section. You can change your working hours here.

 change your working hours in File> Options> Calendar "width =" 614 "height =" 191 "src =" / pagespeed_static / 1.JiBnMqyl6S.gif "onload =" pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon (this); "onerror =" this.onerror = null; pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon (this); "/> </p>
<p>  As an example, we will change our working hours to 10:00 am to 4 pm and then click" OK. "If we open a new meeting request and click on the Scheduling Assistant, our working hours have changed to reflect the new </p><div><script async src=

 changed hours on the Outlook calendar

Outlook will show these hours to anyone who has access to your calendar when they try to book a meeting with you.

Let's say you are a night owl who works remotely and can set your own hours, you must be available this afternoon so there is some overlap with your colleagues at the beginning of the bird, but you prefer a later start to change your work hours to 12 pm to 8 pm When you create a meeting request and add a colleague, Outlook shows your working time between 12:00 and 8:00 and all hours that they do not work during this period will appear as a lj

 A light gray bar shows inaccessible hours

When they try to book a meeting with you, all hours up to 12 are displayed in the same way as a light gray bar for them.

You can also set up your work days, so if you are part-time or work this weekend, you can change this in File> Options> Calendar> Work Week.

 change your working days in File> Options> Calendar> Work Week "width =" 516 "height =" 179 "src =" / pagespeed_static / 1.JiBnMqyl6S.gif "onload =" pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon (this ); "onerror =" this.onerror = null; pagespeed.lazyLoadImages.loadIfVisibleAndMaybeBeacon); "/> </p>
<p>  We change ours to show that Friday is a working day. When we create a new meeting request and look at Scheduling Assistan t, it shows all day as a light gray bar, indicating that these are not working hours for us. </p>
<p>  <img class=

You may need to educate your colleague about what the green bar means – and encourage them to set their own working days and hours – but when everyone knows what that means at least that people will only blame if they book a meeting with you for a time you do not work.


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