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How to sign a PDF in MacOS Preview

Here is a problem that happens too often. Someone sends you a PDF that needs your written signature and date, but you want to be able to fill it without having to print it, fill it and then scan it back to your computer. Many times editable PDFs can have form fields that you can easily click and fill in online. But even if it's just a static image PDF, you can still complete it without using a printer or scanner.

As you might expect, this task is easiest on a Mac with the preview application for viewing images and PDF files. The first time you add your written signature to a PDF, you need to make some preliminary steps, but after that it's easy. This way will focus on adding a signature, with a few words about entering your name and date. For those who are more comfortable with Adobe programs, we also cover how to add a signature to Adobe Acrobat Reader.

Take a picture of your signature

  PDF Preview

Start typing your name On a sheet of paper, preferably with a dark blanket pen, open your PDF in MacOS Preview. Open the Markup toolbar by clicking the button immediately to the left of the search bar (or click Show Selection Toolbar in the View drop-down menu). Click the icon that looks like a signature to enable the Signature Tool, and then click Create Signature.

At this time you can make a signature with the computer touchpad or take a picture with the camera. We recommend the latter for its accuracy. Just click on the Camera tab to open a view from your camera. Keep your written signature up to the camera and make sure it matches the screen display. Click ready to take the picture and a small image of your signature will appear on the Signature menu.

Use your signature using the Mac Preview App

Just click that image and your signature will appear in the PDF, ready to move and resize until it's exactly where you want it. The signature image is transparent so the text and boxes on the PDF will be visible below it. Save your document, and even your signature is now backed up in the PDF.

If your computer is used by several people, or if you need to write a form on behalf of others, you can save multiple signatures in preview. In the Signature Tool, click the Create Signature button and add any signatures you need. You can delete existing signatures by clicking the delete button to the right of the thumbnail or using Tools> Note> Signature> Manage Signatures.

  Preview PDF

] How to edit your PDF

To write your name, date and information in the PDF file, return to the Show Selection toolbar and click the Text tool. A box with the word "Text" opens in the middle of the document. drag it to a blank area of ​​the page, select the word "Text" and replace it with the text you want to add to your PDF. Select the text you wrote and click the Text Style button and change the font, size and color as desired. Then pull the box to where it is heard in your form.

The big gotcha in this procedure is that the text you wrote is a PDF comment, and it can be changed or removed by the one that opens the file. If you want to bounce the text permanently in the PDF, use the rotation method described at the end of our PDF editing guide.

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