An email signature is an important way to quickly add a personal touch to the end of every email you send. But different types of emails require different signatures. Set up multiple signatures in your Gmail for work, friends and family.
How to create multiple signatures in Gmail
To get started, open the Gmail settings menu by clicking the gear icon in the top right corner and selecting “Preferences. "
Under the General tab, scroll down to" Signature. "Your existing signature is automatically displayed as" My signature. " To edit a signature, click the pen icon next to it. Delete a signature with the Trash icon next to it.
Click "Create New" to add a new signature to your list.
In the text box that pops up, type a name for your new signature and click "Create."
Then type or paste the contents of your signature in, while the signature is selected in the blank text box on the right. Customize your Gmail signature by adding images, formatting text, or creating hyperlinks. Repeat this process for signatures in different languages, to different audiences or for answers that may not require a complete signature.
How to manage multiple signatures in Gmail
This feature also allows you to create and edit the signatures you have created for different email accounts if you use Gmail's "Send mail as" feature. Under the Signature Settings section of the General Settings tab, open the drop-down menu that displays your current email address. Select the desired email address to access the signatures for that account. This setting is only available if you have multiple email addresses combined under one Gmail account.
You can also set your default Gmail signature here. Use the two drop-down boxes under Signature settings to set a default signature for new emails and one for replies and forwards.
When you're done, scroll down to the bottom of the Settings page and click "Save Changes."
How to switch between Gmail signatures
To change your signature when writing an email, click the three vertical dots in the bottom right corner In the email box, hover over "Insert Signature" and select the signature you want to use.
Click "Manage Signatures" to go to the signature menu where you can create, edit and delete signatures, described above.
Like many features that Google rolls out to its customers, not everyone can access it immediately. Your organization may need a G Suite account set to the fast-tracking track.