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Home / Tips and Tricks / How to use (or hide) Outlook's Read Aloud Tool

How to use (or hide) Outlook's Read Aloud Tool

Outlook contains an accessibility tool called "Read Aloud" that reads an email to you. This is useful for people with vision problems, but also if you prefer to hear a long passage rather than reading it. You can even use it to understand how words are pronounced if you're not sure, making it an ideal tool if you work in another language. How to use it and how to hide it if you do not need it.

Read the Aloud tool is easy to use, with design. Select the message you want to read, and then click Home> Read High.

If you opened the message in a separate window, click Message> Read high instead.

Regardless of which route you use, when you click "Read high" the narrator begins to read the message body and Outlook will display the Read Aloud controls.

You can use these controls to determine what the story reads and how they read it. The buttons back and forth cause the narrator to return or forward a line. Because Outlook determines the start and end of a line of where the line is broken is (which generally means where the author of the message returns), the spool and forward buttons usually move the narrator back or forth one piece. You can use the pause button to pause the story and play button that appears on the site to resume the story.

With the Settings button, you can select the reading speed for narrator and speaker selection for the narrator.

These two options are persistent so they will be the same every time you use the Read Aloud tool-at least until you change them again.

To stop reading Read High, click "x" at the far right of the controls, or close the message. You can also use read aloud in a calendar event or task by opening the item and clicking Review> Read High.

Read Aloud does not read the subject line for an email, event or task, or any other part of an object – just the body. The stories available are the only ones you can choose, but it is possible to add language packages for other languages, so if you want another voice, you have the option to choose Australian, Canadian, Indian, British or American language engines.

If you do not need the Read Aloud feature, you can turn it off. Go to File> Options> Access access and disable View View Aloud setting.

This slows down the Read Aloud button throughout Outlook and gives you just a little more real estate in the band. 19659012]
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