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How to use tags to manage group mentions in Microsoft teams



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With Microsoft Teams, you can tag users so you can name or chat with a whole group of people at once without entering everyone’s name. How to set group tags and add as many colleagues to what is needed.

Mentioning people with an “@”

; is common in many apps today, whether it’s Slack, Discord, Microsoft Office or many other apps. Team is no exception to this, but now you can also create “tag groups” that allow you to add users and then name that group to notify everyone in it without having to mention each individual name.

Let everyone create tag groups

By default, only the team owner can create a tag group, but all team members can add a user to a tag group. If you want your team members to be able to create tag groups, click on the menu icon with three dots next to the team name and then click on the “Manage team” button.

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Then select “Settings” and change the “Who can add tags” option from “Owner only” to “All members.”

Tags and Options tab for Tags.

Create tag groups

To create a new tag group, click the three-point menu icon next to the team name and then “Manage Tags.”

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From there, select “Create Tag.”

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Give your tag a name, add team members, and then click the “Create” button.

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How to use a tag group

A tag group can be used in two ways: you can name a group in a channel just like any other user, or you can start a chat with a group that will automatically include everyone tagged in that group.

To name a group in a channel, type “@” and then the name of the group. The tag group is displayed in the autofill just as the user’s name would do.

A channel message showing the automatic completion of a tag name.

If you name a group, everyone in that group will be notified.

To start a chat with a group, click the “New Chat” button and start typing the group name. The tag group is displayed in the autofill just as the user’s name would do.

A new channel window showing the auto-completion for a tag name.

All members of the group receive a notification about the new chat just as if they had been mentioned by name.




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