Most of us have a laid back attitude when it comes to painting a picture about ourselves. There are only so many you can read and send in one day. Thankfully, Gmail offers a range of tools to help you compose emails.
Fill in your emails automatically
Gmail’s Smart Compose tool is automatically complete for email. Learn how to write your emails and try to complete your sentences. This increases the speed with which you write a message and allows you to send more replies in less time. The suggestions are displayed as you type, with just one keystroke you can accept or ignore the suggestion.
Smart Compose works best for obvious inputs. For example, if your recipient is Susan, it can automatically add “Hello, Susan”; at the beginning.
To enable Smart Compose from the Gmail site, log in and then click on the gear icon at the top right. Then click “View All Settings.”
Scroll down to the “Smart Compose” section under the “General” tab, then click the radio button next to “Writing Suggestions On.”
Smart Compose can also cater to your personal writing style, but that means more data is collected by Google. Select the radio button next to “Customize On” in the “Smart Compose Customization” section to select.
Click “Save Changes” at the bottom to apply your selections.
Launch the Gmail app on your iPhone, iPad or Android device. Tap the hamburger menu at the top left to open the sidebar menu.
Scroll down to the bottom of the list, then press “Settings”.
Enter your email address. On the following screen, tap the check box next to the “Smart Compose” option.
Whenever you write an email, Gmail’s suggestions will appear in light gray. To select a suggestion, swipe right on it or press Tab.
Skip typing altogether with smart answers
A large amount of email responses requires only a few words. Often you just need to confirm a time with a “sounds good” or send a quick “thank you very much.” With Gmail’s smart answers, you can completely skip typing quick phrases like these.
Based on the text of the email you received, Gmail can recommend three preserved replies. For example, if someone sends you a dinner invitation, Gmail suggests something like, “I’m gonna be there,” “Sorry, I can not do it,” or “Looking forward to it.” You can choose one of these and respond immediately without writing a single word.
On your computer, go to the Gmail website and log in. To enable smart answers, click the Gear menu icon> See All Settings> General. In the “Smart Answer” section, click the radio button next to “Smart Answer.”
Open the side menu in the Gmail app on your iPhone, iPad or Android device by tapping the hamburger menu. Go to Settings> [your email address]and then check the box next to “Smart Answer”.
Shortly after enabling Smart Reply, Gmail will display three auto-generated replies below the text of each incoming email.
Reuse your most frequently sent text with templates
Many people send recurring emails every other day, such as weekly project status updates or payment reminders. Gmail lets you turn them into templates so you don’t have to type them every time.
However, you can only create and add templates to the Gmail site. You must first enable this feature in the Settings menu. Click the gear icon at the top right, and then click View All Settings> Advanced. In the “Templates” section, select the radio button next to “Activate”.
To save a new template, go back to your inbox and click the plus sign (+) on the left to create a new email. Enter the text and subject that you normally use for your recurring email. Leave the “Recipients” field blank if you do not send these emails to the same people every time.
When your draft is ready, click on the three dots at the bottom right. Click Templates> Save Draft as Template, then select “Save as New Template.” Enter a name for your template and then click “Save”.
Next time you need to send your recurring email, click the plus sign (+) to create a new email. Click on the three dots at the bottom, hold the mouse pointer over “Templates” and then select your template.
Create an email signature
You can also save a few extra minutes each day if you do not have to write your name at the end of all your emails. Thankfully, you can create a signature in Gmail that is automatically added to the end of all your emails.
Log in to the Gmail site, then click on the gear icon. Then go to See All Settings> General. Click “Create New” in the “Signature” section.
Name your signature, then select Create. You can also save different signatures for new emails and replies. Write and customize your signature in the text box using formatting tools.
Under the text box, you will see the drop-down menus “For new e-mail use” and “For reply / forwarding”. Select the signature you want to use for each of them, then click “Save Changes.”
Now your emails will automatically include your signature.