The iPhone’s built-in reminders app got a review last year with iOS 13, which gave us a more modern design and lots of new features, and iOS 14 did not mess with a good thing. Instead, iOS 14 provides lots of little tweaks throughout the app to smooth out the experience and make Reminders more powerful and customizable than ever.
Features such as smarter search, assigned reminders and batch editing make Reminders more capable than ever before. And features like editable smart lists and new icons and emoji for lists allow you to customize the app to your liking. Along with other updates that came with iOS 14, including widgets and the new date and time selector, Reminders can now help you do things better than ever.
Function 1: New reminder widget
As with many apps in iOS 14, Reminders has an updated widget. It comes in small, medium and large sizes, and each widget can display items from a specific list. Small shows only the first item from the list, but medium and large sizes show the first.
Function 2: Assign reminders
With shared lists, you can now assign items to people with whom the list is shared, so you can split tasks between a group.
To assign a task, open a shared list and then tap an existing reminder in the list or press the “New reminder” button to create one. Tap the person icon in the toolbar above the keyboard, then select a contact that appears. You can also press the info (i) button on an item in the list, then “Assign Reminder” and select someone that way.
Once you have assigned a task, the person’s icon appears next to the item, but anyone can mark an item as completed. Other people can assign an item to you, and when they do, you will be notified to notify you. To assign or assign a task, you can use the keyboard shortcut or info (i) button, but you can also tap the person’s icon next to their assigned task to display a list of options.
Function 3: New assigned smart list
To help you keep track of items assigned to you, Apple has added a new “Assigned to Me” smartlist. The list will retrieve all the items assigned to you from all lists, organize them according to which list they are drawn from, and specify who assigned the item to you.
If it does not appear in your smart lists, tap “Edit” at the top right of the list view, switch to “Assigned to me” and then tap “Done” to save.
Function 4: Reorganize smart lists
The iOS 13 update added smart lists today, schedule, all and flagged, but they could not be fixed or removed if you did not use them. With iOS 14, each list can be enabled or disabled, and you can place them in any order you want.
To edit your smart lists, tap “Edit” at the top right of the list view. Here you can tap the circle next to each smart list to activate it (blue with a check mark) or deactivate it (even white ring). You can also use the pull handles on the right to rearrange your lists. Tap “Done” at the top right to save your changes.
Function 5: Edit multiple objects
Making changes to many objects that were previously required for you to edit individually, but now with iOS 14 you can select multiple objects and change them all at once. To select multiple objects, tap the ellipse (•••) in the upper right, select “Select reminders” and then tap the circle next to each object you want to edit. Once you have selected your items, you can do the following:
- assign due dates and times
- move the items to another list
- delete the objects
- assign the objects to a person
- mark the items as finished
- flag the objects
To access the assignment, mark as completed and flag options, tap the ellipse icon (•••) at the bottom right.
Function 6: New date and time selector
Reminders also use the new date and time selector introduced in iOS 14. After years of the old scroll wheel design, the new picker may take some time to get used to. However, once you have learned that, it can be faster and more intuitive to choose calendar dates and times.
Function 7: More symbols and emoji for lists
A variety of icons appeared in iOS 13 to customize and differentiate your lists. In iOS 14, Apple not only gives more symbols but lets you choose any emoji to decorate your lists. To do so, edit your list by doing one of the following:
- If in the list view, tap “Edit” at the top right, then tap the icon (i) next to the list you want to change.
- If you are looking at a list, press the ellipse (•••) at the top right and then select the “Name and appearance” option.
Once you have entered edit mode, you can tap any of the symbols as before to apply it to the list. Or you can tap the smiling emoji face at the top left of the symbol list to bring up the emoji keyboard, so you can use any of the hundreds of options available for your list. If you are looking for an emoji, do not forget to use the new emoji search.
Function 8: Add reminders from the list view
If you want to add items to multiple lists, you can now do so from the main list view instead of bouncing between each list. Press the “New reminder” button at the bottom left of the list view so you can create a new item, add details and choose which list you want to add it to.
Function 9: Smart suggestions
When you create a new item, reminders will suggest dates, times, places, and lists based on your previous use. The suggestion appears when you enter the name of the article and you can tap it to add the information.
Function 10: Parent lists that are now displayed in smart lists
When you view a smart list, each reminder now shows which parent list each item is retrieved from. It can be helpful to know the difference if you have the same item on multiple lists.
Function 11: More powerful search
The search will now include people, places and notes, which will help you find the right item faster. And while the home screen search tool added more results for in-app searches, it was available earlier in iOS 13.
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