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What is Microsoft Editor and how do I use it?

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Microsoft Editor is an AI-powered intelligent writing assistant available for Word, Outlook and as a browser add-on. Microsoft Editor, available in over 20 languages, aims to make you a better writer. Here’s a brief look at how to use it.

Microsoft provides a basic version of Editor for free ̵

1; as long as you have a Microsoft account. This version contains the essentials that you would expect from a writing assistant, such as a grammar and spelling checker. The editor’s premium features are only available to Microsoft 365 subscribers.

How to use Editor for Microsoft 365

Log in to your Microsoft 365 account and open Word or Outlook. We use Word for this tutorial, although Editor works the same way for both applications.

When you start typing in Word, Microsoft Editor will check your text in real time. That is, as with any text line, it underlines the text (either with (1) a dashed line or (2) an entire line) that may need to be corrected.

Underlined text in Word

By clicking on the underlined text, a short description of the error and a suggestion are displayed. Clicking on the suggested word will replace the error in your text.

Possible correction tips from the Editor box

You will also notice that there is a new “Editor” group in the ribbon area on the “Home” tab.

Editor options in the ribbon area

Clicking on this option opens the “Editor” window on the right side of the window. Here you see a total score of your content based on the Editor’s algorithm, together with other statistics such as readability and how long it takes to read your content.

Editor's score

Here are things the editor looks at when scoring:

  • Corrections:
  • Features:
    • Clarity
    • Briefness
    • Formality
    • Inclusive
    • Perspective
    • Punctuation
    • Sensitive geopolitical references
    • Vocabulary

The editor tells how many occurrences of each issue appear in the content. While all items under “Refinements” can be considered as suggestions, items under “Corrections” generally need to be fixed.

Corrections and improvements

By clicking on an item in a menu, the tool will take you to the first instance of the problem in the text. From there, you can either accept or ignore the Editor’s suggestions.

Editor gif

While it may feel nice to have a good score in the Editor, remember that the most important goal of writing is to write for the target audience – not writing to satisfy the Editor. The Editor himself also changes our grammar error above from “your” to “you are” and then marks it as a formality problem, suggesting that we later change it from “you are” to “you are.” Microsoft Editor can not decide who you write for, so use your best judgment.

How to use Editor for the web

To use Microsoft Editor on the Web, you must download the Web Extension. At the time of writing, Editor has an add-on available for Chrome and Edge.

Find and install the extension in your respective browser. After installing, the Editor icon appears in the browser toolbar. Click on it and select “Log in” in the drop-down menu.

Editor extension in Chrome

Once logged in to your Microsoft account, some options will appear in the add-ons menu. Here you can turn on / off different line options, such as spelling or grammar. To deactivate a function, switch the slider to the left for each option.

In addition, you can select one of the proofreading languages ​​supported by the Editor.

Suggestions from the editor's plug-in

The Editor extension is not compatible with all web sites. For example, it is compatible with WordPress but not OneDrive. So editing a Word document in OneDrive is only possible using the built-in Editor feature in Microsoft 365.

The editor is not supported message

The editor supplement works in the same way as discussed in the previous section. That is, errors in the content will be underlined with a solid or dashed line, and clicking on the underlined word will prompt a suggestion to appear. You can click on the Editor’s suggestions to replace the source content.

Editor in action in WordPress

If you work online and the Editor is in the way, you can disable the Editor for the specific website. Once on the site, click the add-on icon in the toolbar and select “Disable the editor on www..with.”

Disable the Editor option

Note: Although it shows www.howtogeek.com in the message “Disable editor on …”, this is actually How-To Geeks WordPress that we block Editor on. When you block a WordPress site, the Editor will display the site’s URL – not www.wordpress.com.

Once selected, Microsoft Editor will now be blocked on that site. You can reactivate Editor by clicking on the taskbar icon and selecting “Activate Editor” at www..with.”

activate editor for howtogeek

RELATED: Grammarly vs Microsoft Editor: Which one should you use?

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